N Y S-District 7 A.S.A Girls Fast Pitch Softball: DISTRICT 7 - ASA NEWS FLASH

Saturday, December 1
RegisterASA and ACE Certification Frequently Asked Questions
RegisterASA and ACE Certification Frequently Asked QuestionsHow do I login if I took the ACE Certification Test last year? Login to the www.registerasa.com site using last year’s username and password from ACE. If the message appears “your email is already in use” then click the “lost your password?” link and follow the directions. Next click the link on the login page “create a member profile” and fill out the form. An activation link will be sent to you via email. Please check your junk and spam folders for the email from ASA. When you are directed to go to the ACE website to take your test, you will need to use your username and password from last year to get into this site. (We will have that changed in the future that the RegisterASA and ACE site logins are the same, but for now they are different).How do I login? Go to www.registerasa.com  NOTE: If you have not taken the ACE Certification online in previous years and never had a RegisterASA.com login.  Click “create a member” profile on the login page of registerasa.com. Complete the form and submit. An email will be sent to you from ASA Softball.  Click the link in the email to activate your account. You can sign in using your new username and password.NOTE: If you took the ACE Certification Test online within the last few years and had a profile with an email address for the account, you must follow this procedure: Click “lost your password?” on the login screen of www.registerasa.com.  You will be sent an email link that will allow you to modify your username and set a new password.Why can’t I login? I know my username and password from last year. We have a completely new system this year and previous usernames and passwords were not imported. If your email address has not changed, the system will allow you to set the username and password of your choice by clicking on the “lost my password” link and clicking an activation link that will be sent to you by email.What do I do if I can’t find the activation email? Check your junk and spam folders. If you cannot find the email in any of your folders, contact ASA at nteehee@softball.org and email us your first and last name, email, and ask us to activate your account. If you email us with this request, your account will be activated by the end of the business day you made the request.What if I forgot my username or password? Go to the login screen and click the “lost your password?” link. Enter your email address to see if your profile still exists. If so, you will receive an email from ASA Softball that will have a link to update your username (optional) and password.What if I receive the message “your email is already in use”? If you try and create your profile and get a message stating the “email address is already in use”, you should return to the login screen and click “lost your password?” link to get started. How do I get started? ·         If you are a previous user of RegisterASA and it is your first time on the new system, you need to click the “lost your password?” link to reset your password. On the “Lost Password” screen type your email address and then click submit.·         When you are ready to use the system for the first time and are not a previous user, you must create a member profile. Click “create a member profile”.·         Now that you are on the “create a member profile form” fill out the form completely.·         A person can create a member profile and select multiple roles, i.e. local administrator, head coach, umpire, tournament director, etc.·         When you select multiple roles for your account, your name may be listed separately with each member type in the team grid. This does NOT mean you will be charged a fee for each membership type. You only have to pay one registration fee per person.·         Listing your name beside each registration type allows the local ASA Commissioner to determine who he/she will approve for a role.·         Click the blue “submit” button and follow the instructions in the email you will receive from ASA. If you do not receive the message in your Inbox, please check any junk or spam folder in your email software.·         Locate and open the email message and click on the activation link.·         Congratulations! You can now use the new RegisterASA system.How do I register my team?
  • Ensure that your profile has the “Team Administrator” role selected by accessing your Profile.
  • On your “homeplate” page under the “quick links” at the bottom of the page, click “add new team”. If, for some reason, you do not have this quick link, go to the top of the page and click the “individuals” link, then click the “teams” tab, then click the “add team” button.
  • Complete the information for your team and “submit”
  • Under the fees grid three blue buttons will appear. Click “add member”
  • Type first name, last name, zip, birth date and “submit”
  • Based on the results of the search for this member, you will either see a list of possible member matches the system located or you will see the new member form with the data you just entered already filled out.
  • Select the member or fill out the form (you will repeat this procedure for each player and coach) then click “Add to Team”.
 How do I create an invoice? After you enter all of your players and coaches and “submit” on the team screen, a box will materialize to create an invoice. When you send the invoice to your local ASA Commissioner, be sure to include your payment and copies of birth certificates and background check consent forms (if required).I made a mistake creating the invoice and the registration charges and insurance deductibles are incorrect. How do I change the invoice? If you have submitted your roster, you will need to contact your State Association Commissioner and ask him/her to VOID the invoice. After the invoice is voided you may make the necessary changes to your registration, and recreate a new invoice by clicking the “submit” button. NOTE: If a team administrator has not yet submitted their team, any changes can be made for the registration.I have paid for my background check and ACE Certification with my credit card, and now the invoice is charging me for the same services.  Contact your State Association Commissioner and he/she will contact ASA to credit your account.How do I have a background check activated and take my ACE Certification Test? On the “homeplate” page there is a grid under “personal steps” at the top of the page.  In the grid click the “purchase” link to activate your background check and pay for the two services. When the date and time shows in the grid that you passed your background check, a new link will appear to click for you to take the ACE Certification Test. The level of test you are eligible to take will show in the grid. After you complete and pass the test, the date and time will appear in the grid and your registration will be ready to submit.What if my association requires that I pay for the background check through my team invoice. How do I start the background check? You will first of all send in your team check with your roster to your local commissioner, including your payments for the background checks. The Commissioner will need to mark your invoice paid and send you a consent form either by email or regular mail. Once you have signed the consent form and turned back into your Commissioner, your background check will be run and you will see the status in your personal steps grid when it is complete.What if I have not received information on the status of my background check? If you have not received a cleared background check status within one business day, you need to contact the ASA National Office using the “Submit Ticket” option on www.registerasa.com in order for us to follow up on your report.What if my profile displays the wrong ACE Certification Level? It is important that you continue your certification in chronological order. Your records may not transfer correctly from the other system, therefore it is important that you check and make sure your certification is correct for the current year BEFORE YOU PAY. If the certification level is wrong, please make a copy of your last year’s ACE Certification card and fax to the ASA National Office at 405.425.3855 and include a note stating that your records need to be updated to show the correct certification level. Please include your username and email address when faxing the copy of your ACE Certification card. You can also let us know via the “Submit Ticket” option on www.registerasa.com.What if I forgot to send my other coaches a “welcome email”, can I still do that now? If you did not initially click the box next to “send welcome email” on the coach’s profile page, then you can do so, but only once. The email will not be sent multiple times.Can I submit my team for registration with existing issues? Most associations allow their users to submit registrations with issues that are non-critical in nature. (For example: birth certificates need to be reviewed by Commissioner). Some issues are critical and will not allow you to submit without a correction (background checks and ACE Certification requirements.)  It is suggested that you take care of all issues first, and then submit your team, as this will speed up your registration process.Why is the “submit” button grayed out?
  • Check and make sure that you have checked the role of “Team Administrator” for your profile.
  • Every team must have a “Team Administrator”.  This is the person that is responsible for the registration process, mailing in the fees, and distributing ID cards to your team members.
 What is the difference between a standard roster and a championship roster?
  • A Standard roster is one that a coach will use for all individual tournaments.
  • Some associations allow players on multiple Standard rosters. Check with your local ASA.
  • A Championship roster will freeze your team’s players onto one roster for Championship play such as National Qualifiers, State Tournaments, Regional Tournaments, and National Tournaments. Only a local ASA Commissioner can move a player that is on a Championship roster.

 How can I find Tournaments? Click the “Tournaments” link at the top of the login page of www.registerasa.com

Requirements of tournaments:

http://www.registerasa.com/Content/Files/ASAJOChampionshipRequirements.pdf 



Saturday, December 1
ALL 2013 A.S.A.-J.O. TOURNAMENT REQUEST FORMS


IF YOU WOULD LIKE TO REGISTER YOUR LEAGUE OR TEAMS
YOU WILL FIND THE TEAM REGISTRATION FORM UNDER THE 
FORMS LINK ABOVE

THE COST IS:
$25.OO PER J.O.TEAMS
$25.00 FOR ADULT TEAMS

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