Chichester Soccer Club

Board Meeting Minutes

Tuesday March 15, 2011




o      Equipment Needs

§       All equipment needs must be submitted to the George Valletti by June 3, 2011

§       The large soccer goal on the 11 v 11 field was damaged and needs to be repaired in order to be used

§       Club Patches (15th Anniversary) were ordered and should be in by the end of March.


o      Uniforms

§       New Travel teams will be purchasing a Score uniform.  Samples will be provided in April

o      Approx cost for Full uniform (incl secondary shirt) is $50

o      Approx cost for Full uniform (1 Shirt, 1 Short, & 1 Sock) is $35

§       Travel Coaches/Managers (1 vote per team) will select the Score uniform at the April 19, 2011 CSC Board Meeting

§       Existing Travel teams need to determine their uniform needs and act accordingly.

o      “Buy-back” from existing players is an option that each team will have to pursue

o      Score uniform will also be available for any team’s uniform needs


·       Sponsors

§       Collected $1,230 to date


·       Treasurer

o      2011 Season Budgets will be published at the April meeting for:

§       Spring Soccer

§       Snack Bar

§       Bingo

§       Community Day

§       Recreation Registration

§       Travel Registration

§       Betty’s

§       Ballrooms

§       15th Anniversary Celebration

§       Merchandise




o      Registration Fees and Guidelines

§       Travel Fees - $100 per player, plus $50 family fundraiser

§       Recreation Fees same as 2010, plus $50 family fundraiser


·       League Operations


o      15th Anniversary plans

§       Looking for volunteers to form a committee and come up with some recommendations to celebrate our 15th year in Chichester Soccer


o      Photos

§       We will be using the same Photo vendor as last year.


o      Fundraisers

§       Wal-Mart (Travel)

·       Christina will solicit Wal-mart for 3 dates

·       100% Proceeds will be used to fund the Travel Accounts


§       Snack Bar (Club and Travel)

·       The Snack Bar will be offered to all Travel teams this fall

·       Certain dates will be reserved for the Club

o      Club dates to be announced at a later date

·       Travel teams will be expected to stock, un-stock, and clean the snack bar

o      All products left in the snack bar upon completion of the Travel team’s day will become the property of the club.

o      The club will not buy back any items left in the snack bar

o      Travel team will have 100% of the profit credited to their travel account in accordance to the Club’s Travel Fundraising and Account Procedures


·       Club Competition


o      Spring Soccer

o      Soccer Shots will run program for 3-8 yr olds

§       $66 per player for six 45 minute sessions every Saturday

§       Soccer Shots handle everything (club does nothing but helps advertise)


§       FREE Saturday - April 2, 2011 for interested parents can "try and buy".

§       Saturday April 16 through May 21 from 9:00 AM - 12:00 PM.

§       Soccer Shots will break up the age groups (3-8s)

§       Will use the Middle School Stadium Field (pending approval)


o      Looking for volunteer(s) to organize and run the Spring program for 9-12s

§       Saturdays after 12:00 PM or Sunday mornings or Sundays after 2:30 PM

§       Volunteers are expected to present their plan to the Board for approval



Use of Facilities

§       Submitted the Permits to the School District (Bienkowski) and we are waiting for approval

§       Middle School Stadium field

o      M-F March 21 - June 3 and Sat April 2 - June 11 

o      M-F 5:00 PM – 8:00 PM & Saturdays 8:00 AM – 2:00 PM 

§       Middle School Soccer field

o      M-F August 15 - Nov 18 & Sat & Sun August 20 - Nov 20

o      Hours desired: M-F 5:00 PM – 8:00 PM & Sat and Sun 8:00 AM – 2:00 PM   

§       Boothwyn Elementary Soccer field

§       M-F June 6 - Nov 18 & Sat & Sun June 7 - Nov 19

§       M - F 5:00 PM – 8:00 PM & Sat and Sun 8:00 AM – 6:00 PM   

o      Rocco Gaspari Sr Park

§       Need to send letter to Township (Doug)

§       Assume we have the 11 v 11 soccer field on Sat & Sun April 16.  MVLL’s Opening Day is Saturday April 9 so the complex is off limits on that day.

§       According to the Township they may start construction sometime this year.  We’ll have to wait and see…



·       Recreation Registration - Kelly

o      Need flyers to be distributed by the end of May

o      Need to establish dates

o      Kelly will maintain a Microsoft Access Database of all registrants













·       Travel Team Info

  • 2011 “Round 1” approved Fall Teams

o      U9 Boys/Girls – tentatively coached by Fred Hembree - Pending approval since we are not sure of club interest

o      U10 Boys coached by Rob Lorusso

o      U11 Boys coached by Fred Hembree

o      U12 Girls coached by Victor Boland

o      U13 Girls coached by George Valletti

o      U13 Boys coached by Doug Grace, John Hagel and Glenn Reed


·       Travel Teams that obtain “Round 1” Board approval must have the following number of players paid in full by May 13, 2011:

§       U9 – U11 = 5

§       U12 – U19 = 7

§       Treasurer will work with the Travel Coach/Manager to determine number of paid players.  If criteria is met, the Treasurer will recommend “Round 2” Board approval at the May 17, 2011 Board meeting


·       Travel Teams that obtain “Round 2” Board approval at the May Board Meeting must have the following number of players paid in full by June 3, 2011:

§       U9 – U11 = 10

§       U12 – U19 = 14

§       Travel Teams not meeting the above criteria will not be registered to participate in any league for the 2011-2012 Soccer Season.

§       Treasurer will work with the Travel Coach/Manager to determine number of paid players.  If criteria is met, the Treasurer will issue “Round 3 / Final” approval prior to the respective League (Pags, Delco, MASL, etc…) registration deadlines.


o      All Travel Teams’ fees must be paid in full by September 2, 2011


·       Travel Team Training Fund

o      Intended to provide professional training to travel teams at minimal cost to players

o      Each Travel team will be given $200 for professional training

o      Professional training must be approved by Board prior to funds being released

o      Training money expires 12/31/11






·       Travel Field Permits

o      Travel teams will need to submit requests to Fred for field usage

o      Conflicts will be pushed back to the Travel Coaches/Managers to resolve

o      Teams are not permitted to “show up” on a field and hold practice on unscheduled times


·       Travel teams have been asked to submit their tryout dates to Christina by March 18, 2011

·       Christina will put together a flyer announcing the teams and dates to be submitted through the schools by the week of March 28, 2011

·       Club will rent the sign at Chi and Laughead announcing tryouts


·       Soccer Development

  • Summer Travel Camps with Coach Stapert
  • Fred will be contacting EPYSA and scheduling coaching clinics for the fall
  • Goal is to have 2011 Rec Coaches in place by August 1, 2011
  • Working on proposal to have Soccer Shots run week night practice sessions for our U4 – U8s


o      U8 Academy program

    • Goal is to develop two U9 travel teams for Fall 2012
      • One girls and one boys team
      • A Coach for each
      • Need to re-think program
      • Fred will look into Soccer Shots handling this program


  • Referee Certification Training to be held in May
    • May 2, 3, 5, 9, 10, & 12
    • Waiting for School District Approval to use classroom




Next Monthly Board Meeting – Tuesday April 19, 2011