Boulder Arrowhead Little League: Board Minutes

Saturday, October 3
September 2009 Board Minutes

Boulder Arrowhead LL Board Meeting 

Lillis Center, St. John’s Campus

Saturday, September 12, 2009

 

Members present:

Tim Stenson; Teri Reitz; Charlie Reitz; Greg Koch; Adam Kimmet; Kevin Hintt; Carl Hansen; Brent Krueger; Troy Bruce;  Kevin Funyak; Steve Williams; Shawn Hanser; Vince Francischetti; Debra Jones; Denny Maier; Harlan Krogh; Jeff Keller (guest)

  

The meeting was called to order at 0700 by Carl Hansen, president.

 I.    The minutes from August were approvedII. Financial ReportA.       Steve Williams provided a detailed cash flow analysis  with comparison between the 2008 and 2009 seasons.  Information presented included income and expense details.  Income was generated by fundraising through concessions, Little League Day derby, All Star fundraising, sponsors, sign sales, fundraising opt outs, and registration fees.  Total Income 2008:  $99,603.98; Total Income 2009:  $98,637.36  (difference: $-966.56)  Expenses included Administrative, grounds/field maintenance, concessions (and other fundraising), All Stars, equipment, education, insurance, uniforms.  Total Expense 2008:  $103, 772.87; Total Expense 2009:  $64, 232.87 (difference $39,540)B.       Steve reported that currently BALL has approximately $45,000 in cash assets.  Discussion ensued regarding possible uses for the money.  1.                   Approximately $10,000 is needed to start the 2010 season2.                   After discussion regarding the option to buy vs. lease a mower for the future, it was moved, seconded and approved to purchase a used mower for approximately $8500.  The mower will be paid for over 3 years, no interest.3.                   Denny will look into the possibility of a used tractor or Gaitor as well.4.                   It was decided to replace all batting helmets (approximate cost $1000)5.                   At least two new nets for the batting cages will be purchased  (approximately $4000)6.                   Pitching machines will be updated (previously approved)  III.    Grounds Report      

            Denny Maier reported that the necessary fencing repairs are underway; the irrigation repairs are pending.  All of the new trees have been planted and are doing well so far.  There is a need for volunteers to mow the fields during the Fall Ball season;  mowers must be at least 16 years old.  A Boy Scout project to pour concrete pads around the AH1 dugouts and under the T-ball bleacher sites is still anticipated.

            The BOD recognized and appreciated the hard work of the Grounds personnel, as well as the outstanding condition of the ball fields this year.

            As noted above, equipment purchases were approved.

IV.    2009 League Review 

            BALL teams were very successful this year in post-season play.  Softball and Majors baseball (9-10, 11 year old and 11-12) had teams that won their divisions.  The 9-10 all Stars won State and that is as far as that division advances.  The 11-12 All Stars won State and advanced to the semi-finals in division play in San Bernardino. The upper levels did not field any post-season teams.

 V.   Fall Ball is underway, more room is available if anyone knows kids that still want to play. VI.    2010 BALL Board 

            There will be several new members on the board next season.  Many thanks to those who have served and those who will return.

 

Nominations were accepted, discussed and the 2010 board was approved.  See the attached list of next seasons BALL Board

 

Members were encouraged to recruit volunteers to assist with their positions in an effort to establish a broad base of participants and potential board members for the future.

  There being no further business, the meeting was adjourned at 0830.
Handout: September 2009 Board Minutes