Belmont United: Board

 CLUB BOARD & COMMITTEE POSITIONS PAGE
OVERVIEW

BUSC is run by a Board of Directors, as specified in its by-laws. All positions are effective for 1 year. After the year term is over the club member teams vote to elect the new board members.

Vacancies are filled with the approval of the elected board members. Want to help run the club? BUSC also has an Operating Committee which consists of a group of Coordinators who handle several important functions for the Club, reporting either to the Board or in some cases to a specific Director.

Look for OPEN position below and email Belmont.United@gmail.com with your interest, then come to the next club meeting to introduce yourself. The existing board will review your application and vote to approve it.

BOARD
 Position 2013 Elected Member 2014 Elections 
 President  Saverio Ferme  Saverio Ferme
 Vice President  Tom Snider  Tom Snider
 Club Registrar  Sophie Luna  Sherri Newmyer
 Secretary  Chris Zaino  Chris Zaino
 Director of Marketing  Eric Ravaglia  Tore Svanberg
 Fields Director  Dave Jackson  Dave Jackson
 Director of Fundraising  Manouch Ghajar  Alanna Filippi
 Alexandra Bernardini
 Director of Finances  Open  Eric Ravaglia
Operating Committee
 Referee Coordinator  Will Stambaugh  Will Stambaugh
 Tournament Coordinator  Open  Manouch Ghajar
 Summer Camps Coordinator  Open  Open
 Club Tryouts Coordinator  Open  Open
 Equipment & Uniforms  Chris Zaino
 Chris Zaino
Hired Positions
 Director of Coaching &
 Player Development
 Jose Cedeno  Jose Cedeno
 Tax Filing
 Hired CPA  Hired CPA


 CLUB BOARD & OPERATING COMMITTEE 
JOB DESCRIPTIONS
 Board Member - President Email: BUSC.President@gmail.com Time Commitment:
56 Hours A Year
The BUSC President is the chief executive of the Club. The President represents and officially speaks for the Club to Leagues and other soccer governing bodies, the cities of Belmont and Redwood Shores and other cities/jurisdictions as relevant, and other external parties. S/he presides at all Club meetings, and also has the authority to schedule mandatory Club meetings and to cast the deciding vote in the case of any tie. The President delegates duties and responsibilities as he/she deems appropriate and oversees the general functioning of the Board and the Operating Committee. The President is the primary contact for the Club, coordinating with the Marketing Director. 

Club Meetings: 24 hours
- 2 hours a month 
League Meetings: 24 hours
- 2 hours a month 
City Meetings: 8 hours
- 2 hours - when needed
- Assume 4 a year

 Board Member - Vice President Email: BUSC.VicePresident@gmail.com Time Commitment:
56 Hours A Year
 The BUSC Vice President assists the President in representing the Club and performing Club duties. The VP presides at meetings in the absence of the President, and would assume the responsibilities of the President on a temporary basis if the President were incapacitated until the President resumes duties or the Club elects a new President. On a periodic or permanent basis, the VP will perform or oversee certain functions or Coordinators as designated by the President.

Club Meetings: 24 hours
- 2 hours a month
League Meetings: 24 hours
- 2 hours a month
City Meetings: 8 hours
- 2 hours - when needed
- Assume 4 a year

 Board Member - Treasurer Email: BUSC.Finances@gmail.com Time Commitment:
40 Hours A Year
 The BUSC Treasurer is responsible for, and holds custody of, all Club funds and securities. The Treasurer manages the Club’s bank and other accounts, collecting monies due to the Club and depositing them as appropriate, and disbursing funds (including scholarships to Club players as authorized by the Board). The Treasurer keeps accurate accounts of the Club’s properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, and gains and losses. S/he reports the Club’s financial status to the Club at each monthly meeting. The Treasurer is also responsible for IRS and related filings for the Club.

Deposit Field/Club Checks: 4 hours
- 2 hour per season
Pay City Parks & Rec Fees: 2 hours 
- 1 hour per season (Belmont & RWC)
Purchase Club Equipment: 4 hours 
- 2 hours per season
Budget & Manage Finances: 24 hours
Pay Scholarships: 4 hours 
- Review applications: 2 hrs a season

 Board Member - Secretary

Email: BUSC.Secretary@gmail.com

Time Commitment:
44 Hours A Year
 The BUSC Secretary is responsible for creating and retaining accurate records of all Club meetings and official actions, as well as distributing these as appropriate to the Club and other relevant parties. The Secretary maintains (other than Registration) the official Club files, including the Constitution, Bylaws, Rules and Regulations, and meeting minutes. S/he keeps the up-to-date list of Club Directors, Coordinators, and General Managers, and associated distribution lists. The Secretary ensures that the minutes of each Club meeting are distributed prior to the start of the following meeting.

Club Meetings: 24 hours
- 2 hours a month
Write Meeting Notes & Action Items: 12 hours 
- 1 hour a month
Maintain Bylaws/Club Rules: 4 hours
Maintain BUSC Job Descriptions: 4 hours 

 Board Member - Registrar Email: BUSC.Registrar@gmail.com Time Commitment:
54 Hours A Year
 The BUSC Registrar is responsible for overseeing and coordinating all League registration for the Club’s teams. The Registrar works with each League to understand and obtain registration requirements, processes, and materials, and provides these to Club teams. S/he specifies the process for teams to follow for submitting their registration material. The Registrar collects registration materials from teams, ensures they are complete, submits those materials to the appropriate League, and distributes to teams the resulting official IDs and forms required for CYSA play. The Registrar also coordinates and specifies the process for teams to follow for adding/deleting players. The Registrar will request for any current/new team in the Club the addition of a “Manager” in relevant League databases.

Review/Distribute Registration Info: 8 hours (Mid Jan-Mid Feb, Mid Jun-Mid Jul):
- 1 hours a week for 4 weeks 2 times a year

Publish Registration Info Online
: 2 hours
- Work with Marketing director 1 hour 2 times a year

Review Team Registration Packets
: 36 hours
- 1 hour per team per season (18 teams) 18 hours 2 times a year
Deliver Registration Checks: 1 hour
- 30 minute drive 2 times a year
Manage Player Adds: 6 hours (Mar-Apr & Sept-Oct) 
- 10 mins per team (18 teams) 3 hours 2 times a year
Deliver Registration Packages: 1.2 hours (Mid-Feb, Mid-Jul) 
- Trip to CCSL registrar - 40 minutes 2 times a year

 Board Member - Fields Director Email: BUSC.Fields@gmail.com Time Commitment:
52 Hours A Year
 The BUSC Fields Director is responsible for obtaining use of fields and facilities for the Club, and for scheduling use of those facilities by the Club’s teams and programs. The Fields Director represents the Board to the cities of Belmont and Redwood Shores and other applicable jurisdictions for the purposes of obtaining field space for use and notifying of field use by the Club. The Fields Director also schedules practice and game fields for Club teams, as well as fields for tournaments, academies, clinics, camps and other activities run by the Club.

Practice Schedule Draft & Adjustments: 24 hours
- 12 hours twice a year
Schedule Home Season Games: 8 hours
- 4 hours twice a year
Manage Game Changes: 12 hours 
- 10 minutes per schedule change - Avg 2 per team (18 teams) = 6 hours 2 times a year
Attend Parks & Rec Meetings: 8 hours 
- 4 hours twice a year for Belmont/RWC Parks & Rec fields meeting

 Board Member - Marketing Director Email: BUSC.Marketing@gmail.com Time Commitment:
53 Hours A Year
 The BUSC Marketing Director is responsible for developing, updating, and implementing the Club’s marketing and publicity strategies. The Marketing Director coordinates media and other Club publicity efforts, and oversees the written and electronic materials publicizing the Club. The Marketing Director oversees the Club’s websites and domain names, maintaining ownership of them for the Club, granting access as determined appropriate by the Board, ensuring there is no inappropriate content, keeping them up to date, and managing development as needed. The Marketing Director oversees the creation of posters, banners, fliers, and similar materials publicizing the Club, its teams, and its programs. S/he is the primary contact for the Club besides the President.

Website Maintenance: 24-36 hours
- 2-3 hours a month
Send Newsletter Emails: 13 hours 20 minutes every week for 40 weeks (Mid Aug-Mid Jun)
Manage Distribution Lists: 2 hours 
- 1 hours twice a year (Feb & Aug)
Manage Shutterfly Site: 6 hours
- 30 minutes a month

 Board Member - Fundraising Director Email: BUSC.Fundraising@gmail.com Time Commitment:
48 Hours A Year
 The BUSC Fundraising Director is responsible for developing, updating, and implementing the Club’s fundraising strategy. The Fundraising Director works with Club Directors to establish Club funding needs, develops programs, events, and opportunities to bring funding into the Club, and works with the Marketing Director to ensure these are publicized appropriately.

Call/Email Potential Donors : 24 hours
- 2 hours a month

Define/Manage Fundraising Initiatives (e.g. Raffles, eScrip, Etc.) : 24 hours 
- Coordinating with Marketing and Finance 2 hours a month

 Coordinator – Referee Email: BUSC.Referees@gmail.com Time Commitment:
55 Hours A Year
The Referee Coordinator is responsible for keeping the list of certified referees for each League and for scheduling referees for each BUSC home game and tournament games which the Club hosts. The RC is responsible for knowing the referee licensing requirements of each League and the District, monitoring for changes, and informing the Board. S/he coordinates recruitment and training of new referees for the Club as well as continuing education for current referees. The RC collects comments and provides feedback to referees in a manner intended to improve performance and retain and expand the list of referees. Game Referee Assignments: 45 hours
- 15 mins per game - plan 9 home games a week - 20 weeks a year
Referee Feedback Review: 10 hours
- 20 minutes per referee - Plan 30 referees 2 times a year
Coordinator - Equipment and Uniforms  Email: BUSC.Equipment@gmail.com Time Commitment:
36 Hours A Year
Oversees the efficient acquisition and retention of equipment and uniforms by the Club and its teams. Maintains the Club standards for uniforms, bags, banners, and related materials to be used by Club teams. Develops and maintains the list of vendors to be used for each type of equipment, negotiates favorable pricing for the Club, and monitors and bids out on a periodic basis. Coordinates with AYSO and other relevant organizations regarding the use of common materials (such as goals, nets, corner flags, paint). Maintains a written inventory of all equipment and materials owned by the Club (Club-owned materials only; each team is responsible for its own materials). Keeps a list of all storage sheds/facilities used by the Club, along with the related lock combinations and keys (including Sports Complex), and coordinates with AYSO and other relevant organizations regarding the use of and actual materials stored at each location.

Equipment
Review Field Equipment Needs: 10 hours
- 1 hour per field - plan 5 fields per season
Purchase Equipment: 4 hours
- Follow up With Club Finance Director 2 hours a season

Deliver/Install Field Equipment: 10 hours
- 1 hour per field - plan 5 fields per season

Uniforms  
Identify New/Retain Current Vendor: 4 hours
Negotiate Rates With Vendor: 4 hours
Add Online Uniform Buying Site Link: 4 hours
- Work with Marketing director

Coordinator - Tournament  Email: BUSC.Tournaments@gmail.com Time Commitment:
48 Hours A Year
Administers any Tournament/sites hosted by the Club, coordinating with various Board and Operating members to ensure all aspects are covered. Works through Director of Fields to reserve and/or manage adequate field space. Works with Referee Coordinator to provide age-appropriate coverage for each game and with Equipment Coordinator to provide appropriate goals and flags for each game. Organizes and manages Field Marshals for all hours of a Tournament, and organizes the Snack Bar and T-shirt/souvenir sales as applicable. Maintains a list of area tournaments that Club teams may choose to enter. Plan Tournament Volunteers: 8 hours
- Plan Team Slots, Referee Payment, 4 Hours A Tournament
Coordinate Referee Coverage: 4 Hours
- Coordinate Game Schedule With Referee Coordinator: 2 Hours A Tournament
Manage Tournament Day: 20 Hours
- Coordinate Volunteers, Print Instructions, Referee Payments, Snacks: 10 Hours A Tournament
 Coordinator - Tryouts Email: BUSC.Tryouts@gmail.com Time Commitment:
53 Hours A Year
Administers the Club’s Tryouts (generally held mid-Spring for Fall season and mid-Fall for Spring season), coordinating with various Board and Operating members to ensure all aspects are covered. Consults with the Board to determine appropriate dates. Works through Director of Fields to reserve adequate field space. Coordinates with all Board members to have necessary equipment is available for a Tryout. Works with Director of Player Development to specify the Tryout assessment materials and the people who will be performing the assessments. Works with the Marketing Director to publicize Tryouts to appropriate schools, organizations, and to the general public. Manages the Tryout sign-in process, ensuring that the Club obtains contact information and an appropriately signed Release before any child begins tryouts, and forwards each assessment to the appropriate team General Manager. Schedule Tryout Field: 2 hours
- 1 hour twice a year
Create Flier, Banner PDF, Post Dates Online
: 4 hours
 - Work with Marketing director 2 hours twice a year
Get Approval From School District: 2 hours
 - 1 hour twice a year (email Belmont/RWS)
Coordinate Tryouts: 36 hours
- Equipment/coaches/team volunteers
- Plan 18 hours twice a year
Manage Tryout Day: 9 hours
- Plan 4.5 hours twice a year
 Coordinator - Summer Camps Email: BUSC.SummerCamps@gmail.com Time Commitment:
36 Hours A Year
Administers the Club’s camps, coordinating with various Board and Operating members to ensure all aspects are covered. Consults with the Board to determine appropriate dates. Works through Director of Fields to reserve adequate field space. Works with Director of Player Development to specify the camp curriculum. When a Camp will be run by an outside vendor, oversees the vendor selected by the Board to run the Camp to ensure that it prepares appropriately and runs the camp in a safe, fun, and diligent manner. Works with the Marketing Director to publicize Camps and Registration to appropriate schools, organizations, and to the general public, and manages the Registration process.   Review Camp Programs - 4 hours
- Obtain Curriculum, review for adequacy: 2 hours per camp (2 a year)
Visit Camps Regularly - 20 hours
- 2 hours a day for 5 day camp - assume 2 camps a year
Draft Camp Feedback - 6 hours
- Summarize camp observations - 3 hours per camp (2 a year)