Bedford Youth Soccer Club: Code of Conduct & By-Laws

Saturday, September 12
Code of Conduct

Code of Conduct

We are working on a code of conduct, which will be posted here once complete.

In the interim, please set an appropriate example as a parent and a coach. Remember it's just a game, and these are children, after all.



BYSC By-Laws

BY-LAWS

BEDFORD YOUTH SOCCER CLUB

As amended March 19, 2003

ARTICLE 1 – Name

The name of this organization shall be the Bedford Youth Soccer Club, hereinafter

referred to as “The Club”.

ARTICLE II – Purpose

The purpose of The Club shall be to promote soccer in and around the Town of Bedford

and to develop the best possible soccer program for the youth of the area. This shall be

accomplished through instructional clinics, an in-house program and participation in a

competitive travel program.

The Club is affiliated with the East Hudson Youth Soccer League (hereinafter referred to

as “EHYSL”). The terms and provisions of the By-Laws and Constitution of the EHYSL

are incorporated herein by reference.

ARTICLE III – Goals

The primary goals of The Club shall be to teach soccer skills, to improve the quality of

play, to encourage active, healthful participation and to instill good sportsmanship.

ARTICLE IV – Colors

The Club’s colors shall be red, white and black. The travel players’ uniforms shall

consist of red and white striped shirts, black or red shorts and red knee socks.

ARTICLE V – Fiscal Year

The fiscal year of The Club shall run from July 1st through June 30th.

ARTICLE VI – Membership

All players properly registered with The Club shall be considered Members and as such

shall have the right to play soccer with The Club. Parents or guardians of the Members

shall act as their representatives with The Club.

There shall be a class of Members designated as Participating Members. Participating

Members shall mean the Team Coaches, Assistant Coaches, age group coordinators and

members of the Board of Directors. In the event a Team Coach or Assistant Coach is

paid for their services, such person shall not be entitled to be a Participating Member or

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to cast a vote otherwise to be cast by a Participating Member. In such event, a majority

of the parents of the players (one parent voting per player) on the team which has a paid

Team Coach or paid Assistant Coach shall designate a parent of a player on the team to

be the Participating Member in place of such paid Team Coach or paid Assistant Coach

and to cast the vote otherwise to be cast by such paid Team Coach or paid Assistant

Coach. Such designation shall be effective for the entire season, unless such designated

parent fails or is unwilling to fulfill the duties as such designee.

ARTICLE VII – Team Coaches and Assistant Coaches

Team Coach shall mean a person registered with The Club as a Team Coach. The Team

Coach shall be the primary coach of any In-House or Travel team formed in accordance

with Articles XIV and XV hereof and shall serve for a term of one year.

Assistant Coach shall mean a person registered with The Club as an Assistant Coach.

The Assistant Coach shall be the assistant of the Team Coach of any In-House or Travel

team and shall serve for a term of one year. Each Travel team shall be limited to one

Team Coach and two Assistant Coaches. Each In-House team shall be limited to one

Team Coach and one Assistant Coach.

ARTICLE VIII – Board of Directors

There shall be eleven Directors on the Board of Directors. Each of the seven Officers of

The Club as hereinafter defined in Article IX hereof shall be a Director. Upon election as

an Officer, such person shall become a member of the Board of Directors. The

Participating Members of the In-House teams shall elect two additional Directors and the

Participating Members of the Travel teams shall also elect two additional Directors. Such

election shall occur at the Annual Meeting of Participating Members.

The Board of Directors shall manage all the affairs of The Club, and shall appoint such

ad hoc and standing committees as deemed necessary.

All business of The Club shall be transacted at the regular monthly meeting of the Board.

A majority vote of those present shall rule, provided there is a quorum. The presence at

such meeting of the Board of a majority of the Officers of The Club, plus one other

member of the Board who is not an Officer, shall constitute a quorum.

Any vacancy in a Director position shall be filled by a majority of the Board of Directors

and such person so appointed shall serve in such Director position until the next annual

meeting of Participating Members.

A Director may be removed from such position by vote of 75% or more of the Directors

other than the Director who is the subject of the removal proceeding. The Director who

is the subject of such removal proceeding shall not have a vote in such proceeding.

ARTICLE IX – Officers

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The Officers of The Club shall be: President, Vice-President, Secretary, Treasurer,

Registrar, In-House Commissioner and Travel Commissioner.

All officers shall serve without pay. At no time may any Officer or member of The Club

withdraw any money from The Club except for those expenditures authorized by the

Board of Directors to promote the purpose and goals of The Club.

Duties: The duties of the Officers shall be as detailed in Article XII.

Term: Each Officer shall serve for a term of one year, and may be re-elected to that

office for not more than three consecutive terms.

Attendance at meetings: Any Officer who misses three (3) consecutive meetings without

notifying the President or Vice President shall be considered to have resigned and the

Board of Directors may appoint an interim officer.

Any vacancy in an Officer position shall be filled by a majority of the Board of Directors

and such person so appointed shall serve in such Officer position until the next annual

meeting of Participating Members.

An Officer may be removed from such position by vote of 75% or more of the Directors

other than the Officer who is the subject of the removal proceeding. The Officer who is

the subject of such removal proceeding shall not have a vote as a Director in such

proceeding.

ARTICLE X – Meetings

A. Regular Meetings of the Board

1. The business of The Club shall be conducted at the regular meetings of the

Board of Directors.

2. The regular meetings shall be held on the second Thursday of each month, or

on such other day as a majority of the Board shall determine, so long as on

meeting of the Board is held each month. Notwithstanding the foregoing, no

regular meetings of the Board shall be held in the months of December and

July. Should the second Thursday fall on a National holiday, a day closest to

the regularly scheduled meeting agreeable to the Board shall be determined by

a majority vote of the Board at the preceding regular meeting.

3. The President shall prepare and circulate an agenda for each meeting, and

shall follow this agenda. No action on an item not previously noted on the

agenda shall be taken without the consent of a majority of the Board.

4. Roberts Rules of Order shall govern the business of all meetings.

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B. Special Meetings of the Board

The President may call special meetings of the Board of Directors as deemed

necessary to deal with special problems or events provided:

1. Prior notice of the date, time and place is given to all Directors at least three

days in advance by personal communication, telephone or email or seven days

in advance by mail and such notice sets forth the special problems or events to

be dealt with at the meeting; and

2. No action is taken except on the ad hoc business for which the meeting was

called.

C. Annual Meeting of Participating Members

1. The Annual Meeting of Participating Members shall be held each year in the

month of June on a date set by the Board of Directors at least one month in

advance.

2. Written Notice of the meeting, including the proposed slate of officers, shall

be distributed to all Participating Members at least two weeks in advance of

the Annual Meeting. Such notice shall be given by either email or mail and

shall also be given by public notice which shall include a notice published in a

local newspaper and on the Club’s website.

3. The business of this Meeting shall include only:

a. A report on the activities of The Club.

b. A full Treasurer’s annual report, in writing, on the complete assets and

expenditures of The Club.

c. The election of Officers for the coming year.

d. The election of two Directors by the Participating Members of the

Travel teams and the election of two Directors by the Participating

Members of the In-House teams.

4. The President shall prepare and circulate an agenda for the meeting, and shall

follow this agenda.

5. No action shall be taken on any matter other than those specified in paragraph

C(4) of this Article X unless a majority of the Board agrees.

6. A majority vote of those Participating Members present shall rule, provided

there is a quorum. The presence at such meeting of at least one-third (1/3) of

the Participating Members shall constitute a quorum.

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D. Special General Meeting of Participating Members

1. Special General Meetings of Participating Members may be called by the

President of The Club, or upon request of a majority of the Board of Directors,

or by petition of 20% of the Members. The President, when so directed, shall

schedule said meeting within 21 days following the request of the Board or

receipt of such petition.

2. Notice by email, telephone, publication in a local newspaper and on the

Club’s website of the date, time and place of the meeting shall be given to the

entire membership at least one week in advance of the scheduled date.

3. Parents or guardians of players may attend and raise issues at such special

general meetings but shall not be entitled to vote at such meetings unless they

are a Participating Member.

4. A majority vote of those Participating Members present shall rule, provided

there is a quorum. The presence at such meeting of at least one-third (1/3) of

the Participating Members shall constitute a quorum.

ARTICLE XI – Election of Officers

A. Nominating Committee

1. Nominations for Office – a slate of officers for The Club shall be made by a

Nominating Committee consisting of at least persons over the age of 18

appointed by the Board of Directors at its March meeting each year. The

Committee shall present the slate to the Board of Directors at the regular

meeting prior to the Annual Meeting.

2. No member of the Nominating Committee shall be presented for election.

B. Eligibility for Office

1. Any person who has manifested interest and concern for the affairs of The

Club shall be eligible for nomination to office in The Club.

2. No officer shall serve in the same office for more than three consecutive

terms.

C. Election

1. The Officers shall be elected by a majority vote of the Participating Members

at the Annual Meeting of Participating Members.

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ARTICLE XII – Officers’ Duties and Responsibilities

A. President – the President shall preside at all meetings, prepare all meeting

agendas, serve ex-officio on all standing committees, and oversee all activities of

The Club. The President, at the end of his or her term in office, will give at least

one copy of the then current by-laws and amendments to the new President for

recording by the Secretary.

B. Vice President – the Vice President shall assist the President in his or her duties,

and shall act for the President in his or her absence.

C. Secretary – the Secretary shall take all minutes of the regular meetings, see that

the minutes are typed and distributed to all members of the Board of Directors of

The Club prior to the next meeting, and maintain an accurate official record book

of the activities of The Club. The Secretary shall handle necessary

correspondence as designated by the President and keep a complete register of the

members of the Board and of the Assistant Coaches (including names, addresses

and telephone numbers) and a record of attendance at meetings.

D. Registrar – the Registrar shall register all members of The Club with EHYSL,

maintain a roster of all members of The Club, maintain a roster of all teams which

The Club enters into participating leagues, and keep an accurate list of those

waiting to get on teams.

E. Treasurer – the Treasurer shall keep accurate up-to-date records of the financial

condition of The Club. He shall maintain two accounts, i.e. one regular checking

account and one separate investment account, sign checks for authorized

expenditures, and prepare a written treasurer’s report for each regular meeting,

and a complete annual report for the annual meeting.

Any check to be written for $500 or more or any withdrawal from any account of

The Club shall require the signatures of any two of the following officers – the

Treasurer, President and Secretary.

F. In-House Commissioner – the In-House Commissioner shall appoint

Commissioners for the three age groups, i.e.K-1, 2nd & 3rd, and 4th, 5th & 6th. The

In-House Commissioner shall also be responsible for ensuring that each coach has

a copy of the current by-laws, the current rules and regulations of EHYSL, and

the rules of the Federation Internationale de Football Association (hereinafter

referred to as “F.I.F.A”).

G. Travel Commissioner – the Travel Commissioner shall coordinate with EHYSL

all travel teams sponsored by The Club and attend as the Club delegate all

EHYSL delegate meetings, which are held each month. It is the Travel

Commissioner’s primary function to act as liaison with EHYSL and The Club.

The Travel Commissioner shall also be responsible for ensuring that each travel

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coach has a copy of the current by-laws, the current rules and regulations of

EHYSL, and the rules of F.I.F.A.

ARTICLE XIII – Additional Club Positions

The following positions shall be appointed by the Board, on such terms and conditions,

including salary, if any, as the Board may determine:

A. Head Referee – the Head Referee shall maintain a list of all referees active in The

Club (including names, addresses and telephone numbers), schedule a referee for

each home game (and/or field) in accordance with all existing regulations, provide

instructions for complete line-up cards from said referees for all home travel

games to be forwarded to the appropriate EHYSL authority, be responsible for the

training of all referees and run referee clinics as necessary.

B. Head Coach – the Head Coach shall see that every team has a qualified coach,

maintain an up-to-date list of all coaches, be responsible for organizing and

conducing clinics, and see that all coaches are familiar with the rules of soccer

and of the EHYSL and with the purpose and goals of The Club.

The Head Coach shall also be responsible for conducting a United States Soccer

Federation (hereinafter called :USSF”) “F” license coaches’ course to be held on

the first Saturday after Labor Day each year, as well as a USSF “D” license

coaches’ course to be held during the winter each year.

C. Field Coordinator – the Field Coordinator shall be responsible for obtaining and

lining outdoor and indoor playing fields for the Club’s travel and in-house

programs. The Field Coordinator will work closely with officials from local

towns, schools and other private institutions, will prepare and submit necessary

permit applications, will provide insurance forms and will address questions.

D. Equipment Manager – the Equipment Manager shall be responsible for

purchasing all the necessary equipment for the instruction of soccer. The

Equipment Manager will prepare consolidated purchasing lists based on the

seasonal needs of the Club, place requests, obtain purchase orders which would be

approved by the relevant officers of the Club, receive and distribute equipment.

ARTICLE XIV – In-House Division

A. Structure

Co-ed – In-house teams shall be organized by the Commissioners in age groups,

i.e. K-1, 2nd & 3rd, and 4th, 5th & 6th grades or any other combination as

determined by the Board. The Commissioner shall organize the in-house teams

and shall select the best qualified Team Coaches available to The Club.

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B. Team Coaches’ Eligibility – Team Coaches shall be selected based upon their

experience with soccer and previous coaching. Team Coaches with a USSF “D”

coach’s license or better shall be preferred.

C. Team Coaches’ Responsibilities – Team Coaches have the responsibility of

teaching and training their players the skills and rules of soccer under and in

accordance with the rules of F.I.F.A.

Team Coaches shall be responsible for promoting the goals and objectives of The

Club as set forth in Articles II and III hereof. Each Team Coach may select an

Assistant Coach to assist them in their duties. They shall attend all practice

sessions and games.

In the event a Team Coach cannot attend a practice session or game, the Team

Coach shall ensure that the Assistant Coach or a responsible adult is present and

capable of providing proper supervision.

At no time shall a Team Coach permit any of his or her players to use

unsportsmanlike conduct or foul language when playing for The Club.

Team Coaches are responsible for ensuring that any complaints about the referees

are directed to the Head Referee.

Team Coaches are responsible for ensuring that all players have been properly

registered with The Club.

Team Coaches are responsible for making sure that all registration forms and

checks are filed with the Registrar within five (5) days of receipt.

A Team Coach who does not meet the above requirements or whose actions are

inimical to the goals and purpose of The Club as set forth in Articles II and III of

these By-Laws may be removed by the vote of seven (7) members of the Board of

Directors at a Special Meeting of the Board of Directors as defined in Article X,

paragraph B, hereof. If the Team Coach is a member of the Board of Directors,

his or her vote will not be allowed. Before this action is taken, one or more of the

Officers shall meet with the Team Coach to attempt to correct whatever problem

has developed.

ARTICLE XV – Travel Division

A. Travel teams shall be sponsored by The Club in accordance with the rules and

regulations of EHYSL. The Club shall sponsor travel teams which consist of

qualified players who have been selected by the Evaluation Committee at a Player

Evaluation and for which a qualified coach has been selected by the Evaluation

Committee. In no event shall The Club sponsor more than one travel team in the

same age group in the same division.

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B. Player Evaluation – The Club shall conduct a Player Evaluation every year in

May before the end of the EHYSL season and at such other times as deemed

necessary by the Board. The Head Coach shall, with the approval of the Board of

Directors, appoint an Evaluation Committee to evaluate players and coaches for

travel teams. Players will be evaluated based upon skill level, attitude,

sportsmanship, and previous attendance record. The purpose is to select qualified

players and a qualified Team Coach for each travel team to be sponsored by The

Club. The Evaluation Committee shall take into consideration the comments of

the Team Coach, if any.

Any and all interested players, including all interested current roster players, must

participate in a player evaluation to qualify for assignment to a roster for the

following year. This is done to assure that players are placed fairly, according to

both skill level and degree of competitiveness, so that each individual may have

the opportunity to compete with those of comparable ability.

C. Coaches’ Eligibility – Travel Team Coaches must be in good standing with The

Club. Team Coaches shall be selected based upon their experience with soccer

and previous coaching. Team Coaches with a USSF “D” license or better shall be

preferred.

D. Team Coaches’ Licenses – the fee for the Team Coaches’ licenses required by

The Club to coach will be reimbursed to the Team Coach upon successful

completion of the course.

E. Team Coaches’ Responsibilities – Team Coaches have the responsibility of

teaching and training their players the skills and rules of soccer under and in

accordance with the rules of F.I.F.A.

Team Coaches shall be responsible for promoting the goals and purpose of The

Club as set forth in Articles II and III hereof. Each Team Coach may select an

Assistant Coach to assist them in their duties.

Team Coaches shall attend all practice sessions and games. In the event a Team

Coach cannot attend a practice session or game, the Team Coach shall ensure that

the Assistant Coach or a responsible adult is present and capable of providing

proper supervision.

At no time shall a Team Coach permit any of his or her players to use

unsportsmanlike conduct or foul language when playing for The Club.

Team Coaches are responsible for ensuring that any complaints about referees are

enumerated on the Referee Evaluation Form.

Team Coaches are also responsible for the conduct of fans and parents present at

each game and should convey to them that protest or other misconduct could

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result in the referee’s awarding the game to the opposing team. This ruling is in

accordance with the rules and regulations of the EHYSL.

Team Coaches are responsible for ensuring that all line-up cards shall be properly

filled in and handed to the Referee prior to the start of each game.

Team Coaches or their designee are responsible for timely mailing their game

cards and other necessary documents to the EHYSL office or suffer the prescribed

EHYSL fine.

Team Coaches are responsible for following the rules and regulation of the

EHYSL as set forth in their By-Laws.

Team Coaches are responsible for reporting to the Head Coach any and all players

who are warned or suspended by a Referee during a game – i.e. yellow card

warning or red card suspension.

Team Coaches are responsible for installing corner flags at all home games.

Team Coaches are responsible for payment of the referees at the conclusion of

each home game.

Team Coaches are responsible for calling in or emailing the results of each home

game to The Club’s Travel Commissioner or his or her designee on the day of the

game.

Team Coaches are responsible for ensuring that interested current roster players

are present at the Player Evaluation each May.

A Team Coach who does not meet the above requirements or whose actions are

inimical to the goals and purpose of The Club as set forth in Articles II and III of

these By-Laws may be removed by the vote of seven (7) members of the Board of

Directors at a Special Meeting of the Board of Directors as defined in Article X,

paragraph B, hereof. If the Team Coach is a member of the Board of Directors,

his or her vote will not be allowed. Before this action is taken, one or more of the

Officers shall meet with the Team Coach to attempt to correct whatever problem

has developed.

ARTICLE XVI – Disciplinary Actions

A. The Board of Directors has the right and authority to fine, suspend, or otherwise

discipline any person (including Team and Assistant Coaches if their actions have

been contrary to these By-Laws, the policies and procedures promulgated by the

Board of Directors or the By-Laws or Constitution of the EHYSL.

B. The Board of Directors may ban any person from attending all Club games. If

said person disregards The Club’s decision, the person may be suspended from

participation in The Club.

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C. The Board of Directors may, at its discretion, fine, suspend or expel from The

Club, any person, officer, director or coach who:

1. Willfully abuses or violates any of the provisions of these by-laws; or

2. Commits any act which is inconsistent with the principles and standards of

good sportsmanship and fair play.

Such action shall require a two-thirds vote of those present at a Special Meeting

of the Board of Directors as defined in Article X, paragraph B, hereof. Any such

person shall have an opportunity to show cause why such action shall not be

taken.

D. In the event the Board of Directors’ actions are inimical to the goals and purpose

of The Club, said Board of Directors may be removed by a two-thirds vote of the

entire membership (i.e. Participating Members and one parent or guardian of each

player constituting a Member) at a Special General Meeting as described in

Article X, paragraph D hereof.

ARTICLE XVII - Indemnification

The Club shall, to the fullest extent permitted by applicable law, indemnify the Officers and

Participating Members, including Directors, from and against any and all of the expenses,

liabilities, or other matters and the indemnification provided for herein shall not be deemed

exclusive of any other rights to which any person may be entitled under any By-Law,

resolution of members, resolution of directors, agreement, or otherwise, as to action in any

capacity in which such person served at the request of The Club.

ARTICLE XVIII – Tax Exemption Qualification Provisions

Notwithstanding any other provisions of these By-Laws, The Club is organized

exclusively for one or more of the purposes as specified in 501(c)(3) of the Internal

Revenue Code of 1954, and shall not carry on any activities not permitted to be carried

on by an entity exempt from Federal Income Tax under IRC 501(c)(3) or corresponding

provisions of any subsequent Federal tax laws.

No part of the net earnings of The Club shall inure to the benefit of any members, trustee,

director, or officer of The Club, or any private individual (except that reasonable

compensation may be paid for services rendered to or for The Club), and no member,

trustee, director or officer of The Club or any private individual shall be entitled to share

in the distribution of any of The Club’s assets on dissolution of The Club.

No substantial part of the activities of The Club shall be carrying on propaganda, or

otherwise attempting to influence legislation (except as otherwise provided by IRC

501(h)) or participating in, or intervening in (including the publication or distribution of

statements), any political campaign on behalf of any candidates for public office.

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In the event of dissolution, all of the remaining assets and property of The Club shall,

after necessary expenses thereof, be distributed to another organization exempt under

IRC 501(c)(3), or corresponding provisions of any subsequent Federal tax laws, or to the

Federal government, or state or local government for a public purpose, subject to the

approval of a Justice of the Supreme Court of the State of New York.

In any taxable year in which The Club is a private foundation as described in IRC 509(a),

The Club shall distribute its income for said period at such time and manner as not to

subject it to tax under IRC 4942, and The Club shall not (a) engage in any act of selfdealing

as defined in IRC 4941(d), retain any excess business holdings as defined in IRC

4943(c), (b) make any investments in such manner as to subject The Club to tax under

IRC 4944, or (c) make any taxable expenditures as defined in IRC 4945(d) or

corresponding provisions of any subsequent Federal tax laws.

ARTICLE XIX – Amendments

These By-Laws may be amended or repealed at any time by a two-thirds vote of the

Participating Members, providing the proposed change is presented in writing to the

Board at a regular meeting of the Board prior to the meeting of Participating Members at

which the final vote is taken.

I HEREBY CERTIFY that the foregoing is a full, true and correct copy of the By-

Laws of the Bedford Youth Soccer Club, as in effect on the date hereof.

WITNESS my hand.

Dated:

______________________________,

Secretary



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